BMI Microsoft Dynamics NAV Blog

You've Outgrown Quickbooks When..... #3

Posted by Craig Greitzer on May 2, 2014 11:38:00 AM

You’ve Outgrown QuickBooks When… Weak Audit Trails put you at risk

Mysterious changes in the books need to be accounted for, but many basic accounting programs, QuickBooks included, allow any user to login and edit data as needed, without any restrictions or an audit trail.  Unless you memorize every number in the books, these seemingly little changes can create a larger problem – inaccurate numbers and skewed data.  If you’re making decisions based on inaccurate data, there’s no telling which direction it can take you,
opening the door to extreme risk.

Growing Pain #3: Weak Audit Trails

If you can’t answer to the changes made in your QuickBooks program, then you may be putting your business at risk of being audited.  In addition, not having insight into certain decisions makes it difficult, if not impossible, to verify the reasons for thechanges or the integrity of the resulting data.  You know you’ve outgrown QuickBooks when you can’t trust your data or provide a complete financial audit trail.

Protecting your data and putting the right controls in place is possible, and easy, with a business solution from BMI and Microsoft.  You can restrict access to confidential or sensitive portions of your data, such as proprietary data or customer credit card information, to directors and managers.  You can also provide each of your users with access to the software features that pertain to their immediate job tasks and restrict access to the remainder of your data and functions. 

Electronic audit features within Microsoft business solutions will track data changes, as well as control them to create a complete trail of changes.  With the introduction of forms requiring approvals for certain types of data changes or by creating alerts to notify managers and directors with each occurrence, records maintain their integrity.  A record for all data changes can be maintained to protect data integrity, ensure compliance, and reduce the chance for human error. 

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Topics: Navision, Dynamics NAV, Quickbooks, Microsoft Dynamics NAV 2013, Accounting Software, Business Software