BMI Microsoft Dynamics NAV Blog

Dynamics NAV / Navision / MS Dynamics Data Entry Tips

Posted by Amy Valenzano on Mar 4, 2014 5:44:00 PM

Data entry can be time consuming work.  Navision allows some shortcut data entry keys that can speed up the data entry process.    

       Date Entry

  • type t to enter today's date in a date field.
  • type mon (or equivalent) to populate the date field with the day of the week
  • type y to enter the date range of the year when entering a date filter
  • set the Work Date in Nav by clicking Tools, Work Date and entering the date you wish to use.  Now siply enter w to populate the date field with that date.

       Other shortcut keys

  • F8 will copy the data into one cell with the data in the cell above
  • Crtl+F8 will open the Zoom window and show each field in that table and the value for the record you are working on
  • Shift+F8 will open the Sort window which will allow you to resort the data you are working on
  • Ctrl + W allows you to automatically send the data you are viewing on the Navision screen to Microsoft Word
  • Ctrl + E allows you to automatically send the data you are viewing on the Navision screen to Microsoft Excel

Topics: Navision, Dynamics NAV, Microsoft, Navision Training, Microsoft Dynamics NAV, NAV Training, Microsoft Dynamics Training

Convergence 2014

Posted by Craig Greitzer on Feb 27, 2014 4:47:00 PM

convergence 2014

We're heading to Atlanta next week for Convergence 2014.  This is Microsoft's only event that is intended for Customers, Prospects and Partners like BMI.  Its a chance to network and to see what is going on with Microsoft and your business software.

Let us know if you are going.  We would love to see you there.

Implementing Microsoft Dynamics NAV / Navision ERP Software

Posted by Eggert Olafsson on Feb 17, 2014 12:35:00 PM

Implementing a new Microsoft Dynamics NAV / Navision ERP system can be a daunting and overwhelming task that involves your entire organization.  ERP implementation projects typically change business processes, roles and responsibilities for managers and employees alike so it is vital to not only select the right software package but also the right partner and implementation process.  BMI has, over the years, developed “best practices” for Dynamics NAV / Navision ERP software implementations in concert with the Microsoft “Sure Step” implementation methodology process.

This methodology can be used and adapted to all types and sizes of projects, from simple add-ons to full ERP implementations to custom development projects. The core concept is to analyze and define the scope of the project in advance using standard tools through process steps and phases so that the implementation will meet the expected outcome and minimize the strain of the organization during the process.

A key element in this process is good communication and participation from all parties involved. Let’s take a closer look:

 

 Sure Step resized 600

Every project is the result of some type of a need. This could be driven by expanding business requirements, new technology opportunities, etc. This calls for an initial diagnosis of the tasks at hand.

In the Diagnostic Phase, BMI works with the client to define the initial scope of the project. BMI will provide information regarding the proposed software capabilities, analyze the fit to the organizational requirements and propose any special solutions that would serve the client’s future goals and address the core issues driving the changes. This Phase is highly conceptual and should give the client an understanding of its options and possible solutions so they will be comfortable making a decision to move forward with the project. In the toolbox, in this phase, we find documents like the Gap-Fit Analysis, High Level Project Plan, Budget Estimate, Statement of Work and more.

Upon formal agreement to implement the Dynamics NAV / Navision solution, BMI and the client will move to the next phase of implementation, the Analysis Phase. This phase’s purpose is to outline, in detail, the functional business requirements. This is both about how to set up the application and to scope out any custom programming that would be required to meet the expected outcome for the project. A key element in this phase is participation and involvement, from all parties affected by the solution, through meetings and training sessions. This phase will include using tools like the Functional Requirements Document, Data Migration Requirements, Infrastructure Design and more.

The Design Phase is often combined with the Analysis Phase if the analysis does not uncover any advanced development or data migration requirements that need special consideration beyond what can be accomplished in the Analysis Phase. If so, the solutions to the requirements will be specified in the requirements documents.

The next two phases, Development Phase and Deployment Phase go hand in hand. Here BMI and the client will work together setting up and testing the application. Custom modifications can be tested as they are implemented and moved into the test environment. In this phase, it is very important to use scope management tools from the toolbox. These are tools like Test Scripts, Change Control, Check List, Cut-Over Plan and Task Lists. We will also have frequent status meetings to make sure that schedule and budget goals are being managed and met. When the client has accepted the solution through a UAT (User Acceptance Testing), the implementation can move forward to its final deployment step, the Go-Live.

If the “Sure Step” methodology has been followed, the Go-Live should not present any major challenges. There are tasks that will need to be accomplished, changing business processes and new software to get used to, but when the methodology is being followed and everyone involved is prepared for the cut-over to the new system, uncertainties are eliminated. This is the reason why choosing the right partner and methodology is so important to the success of every implementation.

Finally there is the Operation Phase. BMI will not just walk away after the Go-Live.  We will be your business partner and continue to support your organization and your new Dynamics NAV / Navision ERP system. Going forward, you may have new business requirements that have to be met, additional training and support needs and ongoing system maintenance to deal with. BMI will be with you every step of the way.

Topics: Navision, Dynamics NAV, Dynamics NAV 2013, Sure-Step Methodology, Microsoft Implementation Methodology

Opening Microsoft Dynamics NAV / Navision Reports in Excel

Posted by Amy Valenzano on Feb 6, 2014 5:12:00 PM

 

Navision

Many times I have wished there was an option to print a Dynamics NAV / Navision report to Excel but there are only a select few reports that come out of the box with this capability.  I have, in the past, saved the report as HTML then opened that in Excel.  This does work, to some extent, but often requires quite a bit of time consuming re-formatting and clean up. 

I’m excited to say that we have become aware of a better option to pull a Dynamics NAV / Navision report into Excel.  Save the report out of Navision as an HTML file and then open that in Excel as previously stated.  From this point, save this file as a .csv (comma delimited) file.  Open the newly saved .csv file in Excel and you will get the data in a much more manageable format with a lot less cleanup and re-formatting required.

Give this a try and let us know how you make out.

 

Topics: distribution software, Navision, Dynamics NAV, Microsoft, Dynamics NAV 2013, Navision Training, Microsoft Dynamics NAV, NAV Training, Microsoft Dynamics Training

Microsoft Dynamics NAV / Navision "Out-Of-Balance" AP Check Error

Posted by Amy Valenzano on Jan 30, 2014 10:31:00 AM

I have come across a few different situations where a user has printed computer checks out of Navision where the check printed fine, but when the user goes to post the payment journal an “out of balance” message appears and the journal cannot be posted.  

Here is an example of a Payment Journal where the checks have been printed correctly and the Total Balance is zero.

Payment Journal view after checks have printed correctly.


When going to post this error message appears.

"Out of Balance" error posting Payment Journal
 

The reason for the error is because the data is not listed in order of Vendor No so
that when Navision goes through the posting process the balancing credit amount
line is not directly after the debit lines.  To resolve this error without voiding the checks and rearranging the data, you can simply re-sort the journal by changing the sort option from the
default “Journal Template Name,Journal Batch Name,Line No.” key to the “Journal Template Name,Journal Batch Name,Posting Date,Document No.”

Topics: Navision, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, Dynamics NAV 2013, Navision Training, Microsoft Dynamics NAV, NAV Training, Microsoft Dynamics Training

Training For Your Navision / Dynamics NAV Business Software

Posted by Karen Lengel on Jan 15, 2014 8:31:00 PM

It’s early in the New Year, and a great time to evaluate your business software internal training plans. 

Has it been over a year since you have implemented your Microsoft Dynamics NAV / Navision solution? If so, some of your staff would benefit from a refresher, or a “Question and Answer” session. What about re-assignments of your resources? You may have personnel who were originally trained in one area, but have since added another responsibility to their plate.  Are you sure they have a full understanding of how to use the Software?

Here are some things to consider:

1. New hires who are trained solely by other users may be missing some important points that would be covered by a professional MS Dynamics NAV consultant.  Ideally, this training is done with an internal manager alongside who can address any policy questions that arise while a MS Dynamics NAV consultant will ensure that all aspects of the functionality are fully explored.

2. Existing personnel who have taken on additional responsibilities or who have changed roles often self-train and would benefit from formal training.  Do you know what they may be missing?

3. Devoting some time during the year for training will allow certain questions to be raised that might otherwise remain unmentioned (and therefore unresolved).  Giving your MS Dynamics NAV users a forum to ask their questions is a great way to start the year!

Contact your BMI Project Manager to make a plan that works for you and get the most out of your business software.

Topics: Navision, Navision Training, Microsoft Dynamics NAV, NAV Training, Microsoft Dynamics Training

Fiscal Year-End Closing Process for Microsoft Dynamics NAV / Navision

Posted by Amy Valenzano on Jan 13, 2014 4:46:00 PM

Now that it’s the beginning of a new year, Business Management International (BMI) will receive many support calls requesting assistance on the process of closing the year-end.  This is not a difficult process, but because it’s only performed once a year it’s easy to forget.

Before running the fiscal year-end closing process you will want to tie out your G/L to various sub-ledger reports within Navision.  Below is a suggested list of functions to perform.

  • Ensure all Purchase/Sales Order receipts/shipments have been posted                       

  • Ensure all Purchase/Sales Invoices related have been posted            

  • Run Periodic Activity | Adjust Cost-Item Entries                                      

  • Run Periodic Activity | Post Inventory Cost to G/L                                  

  • Run Inventory to G/L Reconcile Report (inventory invoice accruals)               

  • Reconcile Inventory to G/L and calculate Accrual Entries                     

  • Calculate Depreciation for Fixed Assets

  • Run AP to GL Reconcile Report (non-inventory accruals)

  • Enter all Cash Receipts                                         

  • Run Aged Accounts Payables and Aged Accounts Receivables           

  • Reconcile Aged A/P and Aged A/R to General Ledger            

  • Perform a Bank Reconciliation                                                                                         

  • Enter any Accrual, Reversing, Recurring General Journals (such as: Depreciation, Payroll, Accrued A/P and A/R)

  • Run Financial Account Schedules                       

Once these items have been performed and your end of the year numbers tie out you are ready to process the year end closing.

Closing Accounting Periods:

When the fiscal year is over, you must close the periods.  Once closed, you cannot open or change the periods.

  • Select Financial Management, General Ledger, Periodic Activities, Fiscal
    Year, Accounting Periods

  • Click Close Year

You will then get a message to confirm what periods you are closing

Close Accounting Periods

  • Click YES to close the year

You will notice that a check has been placed in the Closed and Date Locked fields of the Account Periods window.

Close Income Statement Accounts

  • Select Financial Management, General Ledger, Periodic Activities, Fiscal Year, Close Income Statement

 Close Income Statement

  • Fill in the appropriate information then click OK.  This function will calculate the balance at the end of the year for all Income Statement G/L Accounts and create a journal entry in the Template and Batch you specified.  You will then need to go to the journal and post the closing entries.

Topics: distribution software, Navision, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, Dynamics NAV 2013

Dynamics NAV (Navision) and EDI

Posted by Craig Greitzer on Apr 15, 2013 4:23:00 PM

Microsoft Dynamics NAV (Navision) works extremely well with EDI.  BMI has many EDI customers working with Form 810, Form 830, Form 850 and Form 856. 

Once the mapping with your trading partners is complete, EDI integration is seamless with Dynamics NAV.  Whether you require EDI Purchase Orders, Invoices, Advanced Shipping Notices or Order Acknowledgements, using Dynamics NAV with EDI has never been easier.

Don't lose out on business because you can't transact EDI business for those business partners that require it.

Click here to learn more about Dynamics NAV (Navision) and EDI. 

Topics: EDI Form 810, EDI Form 830, EDI Form 850, EDI Form 856

Microsoft Dynamics NAV 2013

Posted by Craig Greitzer on Feb 28, 2013 11:35:00 AM

dynamicsnav2013logo

 

BMI has been enjoying our recent implementations of Dynamics NAV 2013. The Role Tailored Client (RTC) makes it easy for people to work with the functionality they need to perform their jobs. There are out-of-the-box roles available which can be customized and new roles can be created. The RTC features the "ribbon" which users of Office will be familiar with. The ribbon can also be customized.

Reporting has been an especially interesting aspect of NAV 2013 as the old report writer has gone away and Microsoft Visual Studio has taken its place. You can also use SQL Reporting Services and other third party reporting tools.

The RTC has a more visual feel than the "Classic Client" and various "parts" can be inserted on the user's home screen. Parts can be customer lists, vendor lists, Outlook email, sales graphs, etc. Each user can customize their own parts.

Click here to go to our Dynamics NAV page.

 

Topics: Microsoft Dynamics NAV 2013, Dynamics NAV 2013

Smooth Dynamics NAV Software Conversions Aided By MS Excel

Posted by Karen Lengel on Oct 3, 2012 5:20:00 PM

In my experience with many companies during a major Dynamics NAV software implementation, “Going Live” appears to be very similar to running a marathon. In recent years, books have been published giving runners a guideline for preparation - starting with the basics and eventually achieving a level of fitness suitable for race day. Ultimately, the degree of “smoothness” of a Dynamics NAV software conversion and the final successful result is highly dependent on the “fitness level” of the key users as the go-live approaches. In both cases – running a marathon and completing a Dynamics NAV ERP implementation – the level of preparation directly affects the outcome!

One key area that is often excluded from preparation when converting to Microsoft Dynamics NAV  is the general education in standard MS Office software – in particular Excel. There are so many aspects of the project where Excel is used that a company must investigate the many low-cost and even free sources of Excel training as a requirement for key users. Continuing education classes offered at facilities easily accessible to the users are a possibility, or make use of materials found on-line. Years ago, I invested in a small MS Office training video library that was made available to the users in our office, and it was a worthwhile investment. Given the use of Excel in data migration, reporting and even testing activities during a project, it has become critical for end-users to have a solid working knowledge of Excel, and it is even necessary to have at least one user with advanced capabilities.

Implementing Dynamics NAV software in your distribution business will be greatly aided by having users that are conversant with Excel.

Topics: distribution software, Navision, Dynamics NAV, Microsoft