BMI Microsoft Dynamics NAV / Navision Blog

Top Reasons To Purchase Microsoft Dynamics NAV / Navision #4

Posted by Craig Greitzer on Jun 5, 2014 10:50:00 AM

A Dynamics NAV / Navision ERP business solution from Microsoft and BMI—Gets you up and running quickly

Buying a new enterprise resource planning (ERP) solution is a strategic investment for your business, so it’s well worth your time to examine your options carefully before you act. If you’ve been viewing the “Top Reasons to Purchase a Business Solution from Microsoft” blog series, thanks for following along. If you are just joining, welcome and we hope you tune in next week as well.

Get Up and Running Quickly

To run your business in today’s fast-paced, ever-changing world, you have to be able to quickly and easily deploy innovative technologies. Microsoft Dynamics NAV / Navision features rapid implementation tools that make the solution fast and simple to deploy. These tools simplify the configuration of your ERP solution to meet your specific requirements, and offer best practices and other guidance to find the perfect setup for your business.

Microsoft Dynamics NAV / Navision also combines comprehensive out-of-the-box financial and operations management capabilities with rapid, flexible deployment options designed to get you up and running quickly and affordably. With these tools, you can be working in days instead of weeks. You can speed time-to-value and get productive immediately.

Business Management International is there to help, with implementations that can help your business focus on what matters most to you now and easily modify or expand when your needs change in the future.

Take the Next Steps to Learn More

Visit us at our website to learn more about Microsoft Dynamics NAV / Navision for small and midsize businesses, chat with us live, view informative videos or contact us at 888-580-8382 or info@bmiusa.com for more information.

Navision

 

Topics: distribution software, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, MS Dynamics, Accounting Software, Business Software

You've Outgrown Quickbooks When..... #3

Posted by Craig Greitzer on May 2, 2014 11:38:00 AM

You’ve Outgrown QuickBooks When… Weak Audit Trails put you at risk

Mysterious changes in the books need to be accounted for, but many basic accounting programs, QuickBooks included, allow any user to login and edit data as needed, without any restrictions or an audit trail.  Unless you memorize every number in the books, these seemingly little changes can create a larger problem – inaccurate numbers and skewed data.  If you’re making decisions based on inaccurate data, there’s no telling which direction it can take you,
opening the door to extreme risk.

Growing Pain #3: Weak Audit Trails

If you can’t answer to the changes made in your QuickBooks program, then you may be putting your business at risk of being audited.  In addition, not having insight into certain decisions makes it difficult, if not impossible, to verify the reasons for thechanges or the integrity of the resulting data.  You know you’ve outgrown QuickBooks when you can’t trust your data or provide a complete financial audit trail.

Protecting your data and putting the right controls in place is possible, and easy, with a business solution from BMI and Microsoft.  You can restrict access to confidential or sensitive portions of your data, such as proprietary data or customer credit card information, to directors and managers.  You can also provide each of your users with access to the software features that pertain to their immediate job tasks and restrict access to the remainder of your data and functions. 

Electronic audit features within Microsoft business solutions will track data changes, as well as control them to create a complete trail of changes.  With the introduction of forms requiring approvals for certain types of data changes or by creating alerts to notify managers and directors with each occurrence, records maintain their integrity.  A record for all data changes can be maintained to protect data integrity, ensure compliance, and reduce the chance for human error. 

Please clcik here to visit the BMI Navision / Dynamics NAV page for information, brochures and testimonial videos.

 Navision

 

Topics: Navision, Dynamics NAV, Quickbooks, Microsoft Dynamics NAV 2013, Accounting Software, Business Software

Top Reasons To Purchase Dynamics NAV #2

Posted by Craig Greitzer on Apr 18, 2014 12:46:00 PM

A business solution from BMI and Microsoft—Helps you work better, faster, and smarter

Welcome back to the “Top Reasons to Purchase a Business Solution from BMI and Microsoft” blog series. Last week, we kicked off the discussion with a look at how a complete business solution from Microsoft goes beyond what stand-alone ERP or accounting software can do. Just a reminder, over the next several weeks we will be providing an overview of why Microsoft Dynamics is a great choice to help you gain greater insight into your business, so you can drive profit margins and ultimately grow your business.

If you missed last week’s posting, here are a summary of the top reasons to purchase a business solution from Microsoft, a link to the first blog (http://info.bmiusa.com/blog/bid/341875/Top-Reasons-To-Purchase-Microsoft-Dynamics-NAV), and this week’s featured content: Helps Your People Work Better, Faster, and Smarter.

 Top Reasons to Purchase a Business Solution from Microsoft and BMI: 

  • Helps You Work Better, Faster and Smarter    
  • Looks Forward, Not Backward   
  • Gets You Up and Running Quickly
  • Provides a Flexible Deployment Model    
  • Works the Way You Do   
  • Transforms the Way You Work and Connect   
  • Drives and Supports Your Business Growth   
  • Reduces Your Risk and Propels Your Business

Help You Work Better, Faster, and Smarter

When you think about the most successful businesses today, you’ll realize they all have something in common: passionate employees who are engaged, committed to their company’s success, and working at their maximum potential.

Microsoft Dynamics NAv / Navision is an innovative, flexible, end-to-end solution that helps makes your people more proactive and productive by giving them personalized, agile tools based on the familiar, interoperable Microsoft technologies, like SQL Server, Excel, etc that they work with every day.

The solution also features a RoleTailored user interface, designed to help your employees uncover the information and tasks relevant to their specific job functions, right on their home page. This interface maps tasks to key roles in your business, so your employees can take advantage of a tool that matches their preferences and work styles. As a result, they can work smarter, faster, and more efficiently than ever.

Microsoft Dynamics NAV / Navision has established a track record by meeting the needs of more than 100,000 customers and 1.5 million users worldwide. We’ve been serving small and midsize businesses for more than 25 years, winning customer references across many industries including manufacturing, distribution, retail, public sector, services, and more. In addition, working with BMI will enable you to get deep technical and industry expertise to help you address your specific needs.   

Take the Next Steps to Learn More

Visit us today at www.bmiusa.com or call 888-580-8382 to learn more about Microsoft Dynamics NAV / Navision for small and midsize businesses, chat with a BMI representative, take a product test drive, or view our online video library.

Navision

 

Topics: distribution software, Navision, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, MS Dynamics, Dynamics NAV 2013

Signs You've Outgrown Quickbooks #2

Posted by Craig Greitzer on Apr 11, 2014 12:44:00 PM

In this continuing blog series, we will address some of those common pains that will help you identify whether it’s time for a change.

You’ve Outgrown QuickBooks When… Your business insight isn’t very insightful.

Companies used to track and update general ledgers by hand in notebooks or in rudimentary spreadsheets on the computer.  Basic accounting software soon followed, and QuickBooks
was amongst the leaders to capture the accounting software marketplace.  While QuickBooks is great entry-level accounting software, it has its limitations and these limitations may now be hindering your overall business efficiency, profitability and growth.

Growing Pain #2: Limited Financial Insight

Financial data and cash flow is the lifeblood of your business and if you’re not sure it’s on track, then running everything else can get quite difficult. Although QuickBooks helps businesses move from manual calculations to automatic reconciliations, growing businesses need to know more
about their finances than what QuickBooks can provide.  You know you’ve outgrown QuickBooks when you have to manually combine cross-department or multiple business units’ financial
reports to figure out cash flow, budget and forecasting projections, and profitability. 

There comes a point when basic accounting software can’t provide the financial insight you need to support a growing business.  A business solution from BMI and Microsoft Dynamics NAV provides a complete solution for your business operations without the complexity of traditional enterprise resource planning (ERP) software. 

An end-to-end view of your business in a solution will make it easier to track cash flow and expenses, create realistic forecasts, and make the swift, confident decisions that drive business growth.  In-depth financial insight, such as real-time access to expected costs, cash flow, and accurate revenue reports, are essential when determining the profitability of the products or services you offer.  You simply can’t get 360 degree insight from basic accounting software. 

Join us next week when we explore the next growing pain:  Weak Audit Trails.

Check out Dynamics NAV / Navision customer testimonial videos here.

Navision

 

Topics: Navision, Dynamics NAV, Microsoft, Quickbooks, Microsoft Dynamics NAV 2013, Microsoft Dynamics NAV, Microsoft Dynamics Training

Microsoft Dynamics NAV / Navision "Out-Of-Balance" AP Check Error

Posted by Amy Valenzano on Jan 30, 2014 10:31:00 AM

I have come across a few different situations where a user has printed computer checks out of Navision where the check printed fine, but when the user goes to post the payment journal an “out of balance” message appears and the journal cannot be posted.  

Here is an example of a Payment Journal where the checks have been printed correctly and the Total Balance is zero.

Payment Journal view after checks have printed correctly.


When going to post this error message appears.

"Out of Balance" error posting Payment Journal
 

The reason for the error is because the data is not listed in order of Vendor No so
that when Navision goes through the posting process the balancing credit amount
line is not directly after the debit lines.  To resolve this error without voiding the checks and rearranging the data, you can simply re-sort the journal by changing the sort option from the
default “Journal Template Name,Journal Batch Name,Line No.” key to the “Journal Template Name,Journal Batch Name,Posting Date,Document No.”

Topics: Navision, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, Dynamics NAV 2013, Navision Training, Microsoft Dynamics NAV, NAV Training, Microsoft Dynamics Training

Fiscal Year-End Closing Process for Microsoft Dynamics NAV / Navision

Posted by Amy Valenzano on Jan 13, 2014 4:46:00 PM

Now that it’s the beginning of a new year, Business Management International (BMI) will receive many support calls requesting assistance on the process of closing the year-end.  This is not a difficult process, but because it’s only performed once a year it’s easy to forget.

Before running the fiscal year-end closing process you will want to tie out your G/L to various sub-ledger reports within Navision.  Below is a suggested list of functions to perform.

  • Ensure all Purchase/Sales Order receipts/shipments have been posted                       

  • Ensure all Purchase/Sales Invoices related have been posted            

  • Run Periodic Activity | Adjust Cost-Item Entries                                      

  • Run Periodic Activity | Post Inventory Cost to G/L                                  

  • Run Inventory to G/L Reconcile Report (inventory invoice accruals)               

  • Reconcile Inventory to G/L and calculate Accrual Entries                     

  • Calculate Depreciation for Fixed Assets

  • Run AP to GL Reconcile Report (non-inventory accruals)

  • Enter all Cash Receipts                                         

  • Run Aged Accounts Payables and Aged Accounts Receivables           

  • Reconcile Aged A/P and Aged A/R to General Ledger            

  • Perform a Bank Reconciliation                                                                                         

  • Enter any Accrual, Reversing, Recurring General Journals (such as: Depreciation, Payroll, Accrued A/P and A/R)

  • Run Financial Account Schedules                       

Once these items have been performed and your end of the year numbers tie out you are ready to process the year end closing.

Closing Accounting Periods:

When the fiscal year is over, you must close the periods.  Once closed, you cannot open or change the periods.

  • Select Financial Management, General Ledger, Periodic Activities, Fiscal
    Year, Accounting Periods

  • Click Close Year

You will then get a message to confirm what periods you are closing

Close Accounting Periods

  • Click YES to close the year

You will notice that a check has been placed in the Closed and Date Locked fields of the Account Periods window.

Close Income Statement Accounts

  • Select Financial Management, General Ledger, Periodic Activities, Fiscal Year, Close Income Statement

 Close Income Statement

  • Fill in the appropriate information then click OK.  This function will calculate the balance at the end of the year for all Income Statement G/L Accounts and create a journal entry in the Template and Batch you specified.  You will then need to go to the journal and post the closing entries.

Topics: distribution software, Navision, Dynamics NAV, Microsoft, Microsoft Dynamics NAV 2013, Dynamics NAV 2013

Microsoft Dynamics NAV 2013

Posted by Craig Greitzer on Feb 28, 2013 11:35:00 AM

dynamicsnav2013logo

 

BMI has been enjoying our recent implementations of Dynamics NAV 2013. The Role Tailored Client (RTC) makes it easy for people to work with the functionality they need to perform their jobs. There are out-of-the-box roles available which can be customized and new roles can be created. The RTC features the "ribbon" which users of Office will be familiar with. The ribbon can also be customized.

Reporting has been an especially interesting aspect of NAV 2013 as the old report writer has gone away and Microsoft Visual Studio has taken its place. You can also use SQL Reporting Services and other third party reporting tools.

The RTC has a more visual feel than the "Classic Client" and various "parts" can be inserted on the user's home screen. Parts can be customer lists, vendor lists, Outlook email, sales graphs, etc. Each user can customize their own parts.

Click here to go to our Dynamics NAV page.

 

Topics: Microsoft Dynamics NAV 2013, Dynamics NAV 2013

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